2017 – Sponsors & Exhibitors Manual

Floor Plan 

Pod Allocations

1. Juice Bar: Cornerstone Medical Recruitment 7. CQ Nurse 13. YNA
2. Royal Flying Doctor Service 8.  Zoll Medical 14. Central Australia Health Service
3. HESTA 9. Rural Locum Assistance Programme 15.  Top End Health
4. Mediserve Nursing Agency 10. Kimberley Aboriginal Medical Service 16.Centre For Remote Health
5. Central Australian Rural Practitioners Association 11. Rural Health West 17. Kimberley Population Health Unit
6. RHD Australia 12. Remote Area Health Corps 18. Healthcare Australia

Pod Inclusions

Each Pod includes the following items:

A single display site (2m x 1m footprint max)
Digitally printed signage panel (DP Graphic on 3mm PVC 968 x 1428mm HT)
Bar Table x 1 (pictured above)
Bar Chair x 1 (pictured above)

Digital Panel: If you wish to provide your own graphic for printing on the digital panel we need to receive this no later than Friday 29 September 2017 (see specifications above) If we do not receive art for the panel, it will be printed with your company logo and conference brand as pictured above.  If you wish to have the panel remain white, please let us know by 29 September 2017.

Additional Furniture Options

These are at additional cost paid directly to Perth Expo Hire

Additional Bar Chair – $75 (alternative colours available)
Brochure Stand – $220

Due to the limited size of each display space we are unable to accommodate additional items including pull up banners.

Bump In & Bump Out

Bump In: 3:00pm – Wednesday 18th October

Bump Out: 5:30pm –  Friday 20th October

Important: Freight must be collected from Cable Beach Club Resort no later than Monday 23rd October.

Exhibition Supply Company

Perth Expo Hire is the appointed exhibition supply company.

Contact Richard Pyett for your booth, furniture and AV requirements.

e: richardpyett@perthexpo.com.au
w: https://www.perthexpohire.com.au

Floor Area Restrictions

Your organisation most likely attends conferences throughout the year where you have booth space and if there is slight ‘overflow’ from that area, there is no significant issue.  That will not be the case this year.

We have been very specific about the small scale of displays this year to ensure everyone is comfortable on the veranda area which serves as our trade exhibition area. Due to these space restrictions, it is essential that you adhere to the footprint area you have purchased and been allocated.   If there is sprawl beyond your Pod Display space, you will be asked to move your equipment by the health and safety staff at the venue.  This includes pull up banners, brochure racks and the like.

Areas in between the display pods will be used for catering and the movement of delegates and is required to comply with evacuation regulations.

Exhibition Opening Times

The exhibition area will be open to conference delegates at the following times:

  • Thursday 19th October, 8.00am – 5.00pm
  • Friday 20th October, 8.30am – 5.00pm

Please see program for details.


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided on this page.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. Goods will only be accepted from Monday 9th October 2017.


 Please click here to download the delivery label


  1. Download and use the collection label provided on this page.
  2. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. Freight must be collected following the conference, by Friday 20th October.


 Please click here to download the delivery label

Your Logo

Please supply a logo in high resolution PNG, JPG or TIFF format, no less than 250 KB in size. It will be used on the web, print and PowerPoint slide.

Your Company Profile

  • Sponsors – 200 word profile
  • Exhibitors – 50 word profile

Include contact details so delegates can connect with your organisation. The profile will be displayed in the App and on the website.

e-Satchel Insert

A reminder that this year we have a conference app and as a supporter of the conference you are entitled to provide an electronic document / brochure / advertisement for the eSatchel section of the app. If you have not already provided your eSatchel insert. Please email the file to sophie@conferencedesign.com.au no later than Friday 6th October 2017.

The document can be multiple pages however must adhere to the maximum file size of 1MB.

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

Satchel Inserts

You have the option to provide hard copy material to be included in each delegate satchel and handed out upon registration.

Please provide 230 items using the delivery label below.  These must be delivered to Cable Beach Club Resort no later than Monday 16 October 2017.

If you are interested in providing an additional satchel insert, please refer to the following link – http://www.cranaconference.com/sponsors


Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Venue Contact

Courtney Thomson
Cable Beach Club Resort

e: functionsadmin@cablebeachclub.com
p: +61 8 9192 0497
w: https://www.cablebeachclub.com/

Onsite Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways.

Exhibitors cannot leave boxes and packing material in the exhibition display area during the show.

Conference Design

If you require any assistance please contact Conference Design

p: 03 6231 2999


Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

All costs are inclusive of GST and listed in Australian Dollars.

Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference


No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.